IEECP Data Protection Policy

IEECP strives to comply with applicable laws and regulations related to personal data protection in the countries in which IEECP operates. We are a non-for-profit organisation, our line of work is consulting, and our aim is providing top quality scientific consulting in sustainability and climate change. In accordance with our caring for the environment and excelling in what we do, we are also considerate
of the safety and privacy of data we collect.

Our Data Protection Policy can be accessed here.

This document defines the basic principles by which IEECP processes the personal data of its data subjects including beneficiaries of its work, suppliers, business partners, employees, and other individuals, as well as describes our data security policies. The Policy also indicates responsibilities of its employees while processing personal data and contains all documents connected to data privacy and security, either as annexes or as links to separate documents.

IEECP Privacy Policy

The below privacy policy explains, in accordance with the EU General Data Protection Regulation 2019/679, IEECP’s digital practices and choices you can make about the collection and use of your information (submitted by you or collected through our website). It explains IEECP’s policy regarding the nature, purpose, use and sharing of any personal information collected from website visitors or provided to us.

Please note that IEECP is committed to respect your privacy and protect your personal data, that we will not make personal information available to anyone other than our employees and will never use your personal information for marketing purpose and/or share it with third parties.

By visiting and using our website, you give your consent to these privacy policy terms.

This policy was last updated in March 2021. Our privacy policy can be updated if need be and we will add any update on this webpage.

Information collection and use

The information collected on this website will mainly be used by IEECP for:

  • Statistics purposes (monitoring and reporting to our funders)
  • To keep visitors informed about IEECP activities (newsletter or events registrations) and
  • To improve your navigation on our website (internal monitoring to improve website structure and flow).

We may collect personal data from public sources online in the public domain, whenever your professional activity is directly linked to our working topics: for instance, to fulfil our communication and dissemination activities, we gather contact details of officials from the EU Institutions and Member States, journalists or EU associations.

Web visitors IP address is anonymized and not kept within our analytics tools reporting, except for newsletter registrations, which are nonetheless kept strictly confidential and only accessible to the Data Protection Officer: Vlasis Oikonomou, IEECP.

We will not sell, rent, trade or lease any personal data collected online or offline. All information will be kept strictly confidential unless you give us consent to do otherwise.

We collect and temporarily store specific technical data when you visit our website for web management use or security purposes. This data includes:

  • Personal information or data
  • Cookies and data use

Personal information or data

Personal information or data is information that can, with reasons, be used to directly or indirectly identify you or other individuals, such as: name, personal address, phone number, geolocation data, etc. The categories of data collected depend on how you use IEECP’s website. By browsing the site, you confirm that you understand and agree to the use of your personal information/data in accordance with this Privacy Policy. If you require any clarification, please contact our data protection officer.

The IEECP website collects and stores only the information submitted when you subscribe to our newsletter or complete an online form such as event registration, or survey. If we ask you to provide personally-identifiable information (such as your name and email), it will only be used to contact or identify you, and you will be informed about it. We use this data to provide you with information you have requested (newsletter subscription) or providing you with information relevant to your interests (event invitations and targeted communication such as EU projects-related newsletters). These are never commercial and sent only sporadically.

The specific case of surveys and interviews will ensure that you are only contacted if you agreed to by clicking a box or similar approval, or allowing you to choose not be further contacted. We use industry standard practices to review data quality and confirm that your information is updated. We also keep data you voluntarily provide at events (through business cards or registration) in order to keep you informed about other similar events.

We provide newsletter subscribers the opportunity to opt out from our mailing list through an “unsubscribe” button available in all newsletters. They can also write at any time to the Data Officer. Registration to the said newsletter is done through a double opt-in process to ensure data security and informed consent.

Cookies and data use

Visiting our website is done anonymously. Except for a restricted use and in a way described in this privacy policy, we do not collect identification data of IEECP’s website visitors.

  • For monitoring purposes, we collect data that your browser sends when you visit our website, used to improve the functionality and usefulness of our website. This data can include your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of IEECP’s website you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
  • When you access our website with a mobile device, this data may include information such as type of mobile device you use, mobile device unique ID, IP address of your mobile device, mobile operating system, type of mobile Internet browser you use, unique device identifiers and other diagnostic data.

IEECP’s website uses cookies (files with a small amount of data which may include an anonymous unique identifier, used for the technical functioning of a website or for gathering statistics) to track general data about how you “use” our website (length of stay and number of visits for instance). Cookies do not identify an individual user, only the computer used. Cookies record areas of the website visited and for how long. This information allows us to understand how our website is used so we can improve it by focusing on content interesting for our users.

Using cookies will not mean we get access to other information or data from your computer and the data allowed will not be used to track your online activity after you leave our website.

Should you wish not to have cookies stored on your computer, please change your settings asking your web browser to refuse them. Refusing cookies, however, can restrict your use of this website. To visit the website and benefit from all its functions, we recommend you leave cookies switched on.

Retention and disclosure of data

IEECP only retains your personal information or data for as long as is necessary for the purposes set out in this policy. Raw data logs are retained temporarily as required for security and website management purposes only. If required by law and only under very specific circumstances, IEECP might be obliged to share some data or information.

  • To comply with a legal obligation,
  • To protect and defend the rights or property of IEECP,
  • To prevent or investigate possible wrongdoing in connection with the Services,
  • To protect the personal safety of users of the Services or the public,
  • To protect against legal liability.

Your rights

Under European data protection laws, you may exercise the following rights at any time:

  • Right for transparency and right to information: we provide notice to all website visitors of how we use Personal Data in our everyday operations at the time of collecting Personal Data, or as soon thereafter as possible. This privacy and cookie policy is published to ensure information and transparency.
  • Right to be informed about the purposes of processing your data and the identity of the data controller.
  • Right to get confirmation of whether or not your personal data is being processed by us and access the data.
  • Right to have it rectified, erased or to request restriction of processing or to object to the processing if applicable.
  • Right to object and withdraw consent at any time: for all marketing materials, you can opt-out anytime, and free of charge.
  • Right to data portability: based on your specific situation, we provide data subjects with the right to obtain and reuse your data across different services and include transferring of your data to you, another controller or a trusted third party.

Access, erasure and rectification:

You may exercise your right to access, erase and rectify any of your personal data at any time. You can request this by contacting our Data protection officer by email or writing to IEECP, Amsterdam Sloterdijk Teleport Towers – Kingsfordweg 151, Amsterdam, 1043GR, The Netherlands.

You also have the right to lodge a complaint with your national Data Protection Authority. You can find the contact details of all national data protection authorities here.

 

The only exception to these rights is for data which IEECP has a legal obligation to keep on record.

Service providers or third-party services for analytics and others

We may disclose your information to service providers under contract who help with our business operations (such as, but not limited to, fraud investigations, software development, email delivery, marketing communications, bill collection, payment processing, and site analytics and operations). These third parties are authorized to use your Personal Data only as necessary to provide these services to IEECP, for example, the purposes for which the visitor has submitted the information and for the administration of our system or site and/or other internal, administrative purposes. Personal Data may also be transferred to third party service providers of identity management, website hosting and management, data analysis, data backup, security and storage services.

The third-party Service Providers IEECP mostly uses are to monitor and analyse the use of our websites and send newsletters.

We will only transfer your Personal Data to any third-party suppliers if and to the extent we are permitted to do so by law or if you have provided your prior consent.

Newsletter

If you have subscribed to IEECP email newsletters you will be sent (via email) newsletters, updates and targeted invitations to events related to our work. We will only send this information occasionally and you will have the opportunity to opt-out of these email communications at any time.

The registration is done via a double opt-in procedure: after entering your information on our website, you will receive an email where you should click to confirm your subscription.

Our mailing system is Mailpoet, a GDPR-compliant system. You can access on this page their Data Processing Agreement, privacy policy and contact them.

When you submit a newsletter subscription form, the information you provide will be transferred to IEECP’s distribution list for processing in accordance with Mailpoet and IEECP privacy policy and terms.

Analytics

We use Google Analytics, a web analytics service offered by Google that tracks and reports website traffic. For information on the privacy practices of Google, please visit the Google Privacy Terms web page.

Social media

When interacting on IEECP’s social media accounts (Twitter, LinkedIn, Facebook and YouTube), your personal data consent and use are covered by the terms and conditions of the relevant social media platforms.

Links to Third-Party Sites

IEECP’s Data Privacy Policy applies only to IEECP’s website. When you land on external websites or platforms of third parties, even by way of links provided on IEECP’s channels, IEECP’s data privacy policy ceases to apply.

Children’s Privacy

Our website does not address anyone under the age of 18 (“Children”).

We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from Children without verification of parental consent, we will take steps to remove that information from our servers.

Legal notices

Copyright / intellectual property

All content on this website, including, but not limited to, graphics, images, texts, videos, animations, sounds, logos, GIFs and icons as well as their formatting are the exclusive property of IEECP, with the exception of trademarks, logos or contents belonging to other partner companies or authors and identified as such.
Any reproduction, distribution, modification, adaptation, retransmission or publication, even partial, of these elements should at least acknowledge the source – IEECP or the project – or look for the express written consent of IEECP. You can do so by emailing IEECP’s communication manager, Marine PERRIO.

Information and exclusion

IEECP uses all the means at its disposal to ensure its website contains reliable, updated and reliable information. However, errors or omissions may occur and, if you find such a deficiency, error or what appears to be a malfunction, please report it to us, describing the problem as precisely as possible (page posing the problem, the triggering action, the type of hardware or browser used, etc.) by emailing IEECP’s communication manager, Marine PERRIO.

Contact us

The controller of your personal data, under applicable data privacy legislation and in regard to the processing of personal information, is:

IEECP – The Institute for European Energy and Climate Policy
Amsterdam Sloterdijk Teleport Towers
Kingsfordweg 151,
Amsterdam, 1043GR,
The Netherlands.
Email: info@ieecp.org

IEECP is a foundation, with a registered office at Kingsfordweg 151, 1043GR, Amsterdam, The Netherlands, registered in the Dutch Commercial Register of the Chamber of Commerce under number 64602214.